Presenter Guidelines for Orals and Posters

Oral Presenter Guidelines

INVITED SPEAKERS
Presentation slots are 20 minutes. We request that invited speakers prepare an 18-minute presentation and allow remaining 2 minutes for Q&A and speaker transition. Speakers should pre-load their slides the day BEFORE their talk in Speaker Ready Room (see details below). 

PROMOTED SPEAKERS
Presentation slots are 12 minutes. We request that promoted speakers prepare a 10-minute presentations and allow remaining 2 minutes for Q&A and speaker transition. Speakers should pre-load their slides the day BEFORE their talk in Speaker Ready Room (see details below). 

Promoted speakers should prepare and present talk ONLY. If a promoted speaker has already prepared a poster or is very interested in presenting a poster, accommodation will be made. There will be an area of the poster boards specifically for posters from promoted talks. Presentations will appear in the printed program only once (as a promoted talk).

SPEAKER READY ROOM
All speakers must pre-load their slides in the Speaker Ready Room the day BEFORE their presentation. If your presentation is not pre-loaded the day before you may not be permitted to present. Speaker Room is located in room Oceana 11 (near session rooms, look for signs to guide you). Hours are as follows:
Sunday, 1:00 - 6:00 pm
Monday - Tuesday, 8:00 am - 5:00 pm
Wednesday, 8:00 am - 2:00 pm
In the speaker ready room you will need to be prepared with your session code (MOA am, for example) and talk start time. You will be able to specify if your presentation should be projected from Mac or PC.

SESSION ROOM EQUIPMENT
Session rooms will be equipped with screen and LCD projector formatted (ideally) for 16:9 aspect ratio slides. Speaker table will have a confidence monitor and perfect cue advancer/pointer. Presentations will be opened from the AV tech table using the format specified in the speaker ready room (Mac or PC). Speakers will use a lavelier (clip) microphone. All parallel session speakers (invited and promoted) must use the presentation equipment in the session room. Use of personal laptop is not permitted.

Poster Presenter Guidelines

POSTER SET-UP & REMOVAL
All posters should be set-up on Monday morning between 7:00-8:30 am. All posters should be removed on Wednesday, October 3 between 10:30 am - 12:00 pm. Poster boards are push-pin compatible. Push-pins will be available near the main entrance to the Poster-Exhibit hall.

POSTER FORMAT & SIZE
Posters should be portrait-style format. There will be four posters per double-sided 8-foot x 4-foot poster board. Each presenter will have approximately 48-inch square for their presentation zone.

The recommended poster size is 44-inches wide (across) x 44-inches tall (high), portrait layout. If needed, posters may be taller, this will mean they extend below the poster board frame.

POSTER PRESENTATION TIMES
  • Odd-numbered posters will present on Monday, October 1 (9:15 - 10:30 am AND 3:50 - 5:00 pm).
  • Even-numbered posters will present on Tuesday, October 2 (9:15 - 10:30 am AND 3:50 - 5:00 pm).
  • All posters will present on Wednesday, October 3 (9:15 - 10:30 am).

POSTER NUMBERS
Each poster will be assigned a poster number in the final program. The final program will be available online in early September. Please note that poster number in the final program is not the same as the abstract log number.